For someone who is used to juggling forty things at a time, asking that person how they do it is like asking how you get jelly to stick to the wall. It’s generally difficult for the world’s uber-organized to put into coherent and discernible instructions how they are able to get every single thing they need done.
Take my mother-in-law as a perfect example of one of the world’s uber-organized. She works 50-60 hours per week, cooks meals for her and my father-in-law every night and also manages to find time to get to the grocery store, clean the house, shop for gifts, invite us over for dinner each week, babysit on occasion and solve the Middle East’s peace crisis (still working on this last one). When I ask her where she finds the time, let alone the energy to get all of this done, she will smile and chuckle. Unfortunately, she has yet to provide me with a useful answer.
You get my point, these are the exceptional people in the world and we all know a few of them. The problem for the rest of us is that we still need to do all of those things but the uber’s won’t share their secrets. Fortunately for those of you that have projects to manage, I’ve done the leg work for you. Now you don’t have to wait for a “Project Management Manifesto,” you just need to use the following internet programs or download the apps to get yourself organized. Who knows? Maybe you can become an uber after all (for managing your projects at least):
- Have you heard of Mavenlink? If the answer to this question is ‘no’ then you are spending way too much time managing your projects. This service is an all-in one maven haven for your task organizing needs. Need to share certain files on a project remotely- check! Need to collaborate in real time- check! Need to manage time and expenses- check! Need to track task completion- check! Essentially, this service allows you to have complete, and mobile, control over the intricacies of any project that you are in charge of. As if the service wasn’t awesome enough to begin with, it is also integrated with Google Drive (you know how I feel about Google apps from a previous blog on useful business apps). They also offer a unique HTML5 mobile interface, so you can complete tasks while on the run from your connected device.
- What if I’m a developer? Don’t worry, I haven’t forgotten your developer face in all my research. In fact, I’ve found a mobile application created specifically for software developers who need to keep track of the projects they are managing. All me to introduce Pivotal Tracker- designed for “building better software, faster.” Using this application you can bring other developers into a virtual room to collaborate on pending items, keep track of project milestones and budget estimates, and change everything on the fly due to their nimble process for incorporating customer feedback. Add on top of that the expertise they provide from conducting hundreds of large scale projects, and you’ll quickly see why this app is so popular within the developer community.
- Prefer to manage your projects with a more linear view of your project’s progress? Then the xPlan service is just for you! The service allows for Gantt view options and for you to manage at both the task and sub-task level. You can send PDF or XML versions of the project, use DropBox to import and export documents, use iCloud documents for iOS users and take advantage of their retina display capabilities. Other really useful features of this service are the ability to manage days off, track linked tasks and processes, and a resources view to make sure you have adequate coverage.
If for whatever reason these services or applications don’t meet the needs of your business, check out this review on the Top Project Management Software Review of 2013.