Although business technology is rapidly evolving, there are always those who want nothing to do with any of it. Maybe business people just like the way things are. Or maybe they are too busy to take the time to check out new ways of doing business – even when it promises to save time and money. Or maybe they’re a little afraid that they new technology will turn on them like that computer in that one movie… Whatever the case, there will always be those who push against doing anything a new way. And we get that.
Invoicing is definitely one of those areas of business that has its holdouts. For whatever reason, some business owners (no matter how tech savvy) insist on paper invoices. They make claims that it’s all much easier to handle and keep organized and they’d be lost without paper copies to back up their receivables.
Well, we’re here to show them (and you) just why you should immediately switch over to electronic invoicing. Not only is it NOT more complicated than paper, it can save you time and money, both of which we assume you want to have more of!
The Mess
Every business owner has been there at some point. One day you look around and find that you’re totally surrounded by boxes. Where did they all come from? Are they actually… breeding? More importantly, what are you supposed to do with all these when the next pile of boxes fills up?
Printing out paper invoices is just plain messy. Maybe not in the literal sense where they’re scattered about your office floor (or are they?), but eventually you have to figure out what to DO with everything. If you’re the type to hold on to records for years, that creates a huge problem.
With digital invoicing, that problem goes away. You can organize your invoices in any way you see fit, and storing everything online means you have a ridiculous amount of storage room to work with.
The Pain
Is there a bigger headache than trying to find one tiny little form amongst a whole room of boxes? You search and search, but even though you just KNOW you filed it in its correct place, the file is just plain missing.
If you’ve switched over to online invoicing, however, there’s no need to worry about searching for anything anymore. All your records are conveniently organized by date, amount, payer, or whatever else you’d like it organized by. The last thing you want to happen is to have a file disappear when a client requests it – or when you’re sure you invoiced them, but they claim they never received the paper copy in the mail. With online invoicing you’ll never have to worry about disappearing files and prevaricating clients again.
The Ease
If those arguments aren’t cutting it for you, we have four words: money in the bank. Think of all the steps you have to go through to send and receive a paper invoice. If it’s someone nearby you drive and physically exchange it. Sure, it’s nice to see them and chat, but it’s kind of a waste of time, isn’t it?
If the client is far away, you’ll most likely mail it. After ponying up for stamps, anywhere between 2-9 days later they get the invoice, and vice versa for your payment. You could potentially fax it, but you still must wait on the check to arrive.
With online invoicing all it takes is a few clicks and you’re on your way to getting your money. Even if the business on the other end hasn’t set up their account with your online invoicing service, it generally only takes a few minutes to do. Every transaction from then on is incredibly easy. And your clients are probably savvy business owners (they hired you, right?) so they’ll quickly see the value in electronic invoicing, too. It’s a win/win!
So no need to fight against the technological grain. Sign up today for online invoicing and experience an easier way to run your business.
