If you’re anything like me, you’re obsessed with keeping up on the latest tech trends and tools to make life easier when planning any type of concert or event. With all the tools and websites out there, how do you know which ones to choose? Well my little event planners, I’ve decided to put together a few that I consider to be absolute essentials. Of course, it’s only my opinion, but seeing as I’ve done quite a few events over the years, I like to think I know what I’m talking about.
Twitter is one of the most powerful resources online for promotion. Twtivite just makes it that much easier to create an event, then have people RSVP to it and share it through their Twitter networks. Rather than just sending out random tweets, create a Twtvite! This saves you the time of having to root around for keywords and hashtags to see who’s talking about your event. It’s like Twitters version of a Facebook event. (Which you still want to have as well.)
Producteev is an online to do list that syncs to your phone and computer. It’s available for Android, iPhone, Mac and PC and it simplifies life immensely. Add tags, categories, due dates, reminders, priorities, etc. to each task that you have. You’ll never forget something again! I use mine daily and I honestly don’t know if I could survive without it.
What, you think I’d miss an opportunity to shamelessly promote the site I write for? Not a chance. In all reality though, if you want something that’s the entire package deal from ticketing to social media campaigns all in one nifty little website, WePay.com is going to come in extremely handy. WePay makes event planning super easy. It’s a huge benefit to those of you handling multiple events at one time because you can switch to them with a couple of clicks. Sell your tickets, capture email addresses, promote the event itself, pretty much anything you can think of that you’d need for an event is all right here at WePay.
With free and paid subscriptions, Mailchimp is by far one of the best bulk email/address capture websites on the market. Start creating your own lists and building them out for future events. The larger your lists, the better off your are obviously. You can even set up auto-replies for people who opt-in to the lists, and categorize everything so that you’re not sending people emails about a lawn care convention, when they’re interested in a hard rock concert.
This might be the most obvious, and redundant of the bunch, but if you’re not using Google documents already then you need to set up and account and get on it. There’s not a better way out there to share Excel spreadsheets, Word Documents and even Power Point presentations with your team members. This keeps everyone on task and organized without having to remember to send a fresh copy of of something to everyone every time you update it. It’s just as easy to use as the Microsoft suite, and 10 times easier to manage.
Organization is obviously the key within each of these tools. As any good event planner will tell you, if you (and your team) all know what to do, when to do it, and how best to promote it your event will be that much more successful. You’ll notice I didn’t include Facebook into any of this. That’s because if you’re not using Facebook to promote events, create groups and manage pages already, you’re doing something wrong.
What tools do you use to make your event planning smooth and trouble free?