I just got off the phone with a PTA treasurer that recently started using WePay to collect membership dues online. I, of course, tried to figure out all the other ways WePay could help PTAs and PTOs collect and manage money. There are a lot.

I was pretty surprised to learn about all the responsibilities of PTA and PTO treasurers and board members.

The treasurer has to prepare and adhere to the budget, collect money and make deposits, pay PTA bills on time, create financial statements, report the organization’s finances to the board, provide money boxes at events, etc.

In addition, treasurers and other board members must plan fundraisers throughout the school year and decide where proceeds can be most effectively allocated.

The PTA often helps with yearbook sales by tallying purchases and collecting money. The PTA collects money for activities and field trips, and they constantly track receipts and disbursements.

Sometimes, the PTA or PTO provides additional services that make the lives of parents and teachers a lot easier. For example, some PTA’s organize the purchase of school supplies for parents. The PTA sends order forms to parents, collects the forms and money, puts together the orders and submits them to a vendor.  When supplies come in, the PTA helps distribute them to students.

If you’re a member of a local PTA or PTO, WePay can make it much easier for you to transparently collect, manage and disburse money. If you have any questions about how WePay can help, don’t hesitate to contact us.