Learn more about how WePay can help your troop collect money.

Roughly 1/3 of WePay employees are Eagle Scouts, so the Boy Scouts of America have a pretty special place in our hearts.

I just received an inquiry from a local Scoutmaster that wanted to use WePay to collect money for his Boy Scout troop. The troop’s treasurer had come across some of our recent press, and he suggested that the troop use WePay to collect and manage it’s money.

Before I enumerate all the ways in which WePay makes it easy for Boy Scouts or Girl Scouts to collect dues or money for trips and events, let’s go over how it’s currently done (this post reminds me a little of a previous post I wrote about how (not) to collect money for a class reunion - in both cases, the process is not very pretty).

The following is taken from a Boy Scout troop’s website:

The Treasurer’s responsibilities are to:

• Open or maintain a bank account in the Troop’s name
• Approve all budget expenditures.
• Collect dues from Scout Leaders at the Troop’s leaders’ meeting, preferably in sealed envelopes. Open envelopes in the presence of Scoutmasters. Give receipts for these funds, and deposit the money in the bank account.
• Keep up-to-date financial records. From time to time, compare the records with those of the Scout leaders to make sure they agree. Give leadership in developing a coordinated record-keeping system in the troop.
• Periodically report on the troop’s financial condition at the monthly Troop leaders’ meeting. Make regular monthly reports to the Troop committee at the Troop leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the troop.
• Keep a record of expenditures.

Another troop’s website has an agenda for each meeting. Almost every meeting starts out with “Snacks and Greetings”, which is quickly followed by “Collect Den Dues.”

Although collecting money and dealing with finances has little to do with the BSA’s mission to “provide a program for young people that builds character, trains them in the responsibilities of participating citizenship, and develops personal fitness,” these groups need money to survive and operate effectively. Collecting dues, money for trips, and fundraising plays a pretty big role in most troops.

So how can WePay eliminate the burden of collecting money and managing finances for your troop?

1. Instantly create an FDIC-Insured account for your Troop, and share it with the other Troop leaders. This makes it very easy to maintain transparency and accountability.
2. Send bills for dues via email  - WePay will automatically keep track of those who have paid, and remind those who haven’t
3. Sell tickets or accept donations using WePay.
4. Accept credit card or bank account payments online
5. Spend money from your WePay group account by reimbursing members, with a WePay debit card, by sending paper checks, or withdrawing funds to your troops external bank account.
6. All money coming in and going out of the account is automatically tracked and recorded. No more manual record keeping. No more trips to the bank to deposit checks and no more dealing with cash.

Start collecting for your troop today! WePay is free to sign-up.